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Acceptable Use Policy
This Acceptable Usage Policy covers the security and use of
all (Acme Corporation’s)
information and IT equipment. It also includes the use
of email, internet, voice and mobile IT
equipment. This policy applies to all (Acme Corporation’
s) employees, contractors and
agents (hereafter referred to as ‘individuals’).
This policy applies to all information, in whatever form
, relating to (Acme Corporation’s)
business activities worldwide, and to all information han
dled by (Acme Corporation) relating
to other organisations with whom it deals. It also cove
rs all IT and information
communications facilities operated by (Acme Corporation)
or on its behalf.
Computer Access Control – Individual’s Responsibili
Access to the (Acme Corporation) IT systems is controlled b
y the use of User IDs,
passwords and/or tokens. All User IDs and passwords are to b
e uniquely assigned to named
individuals and consequently, individuals are accountable
for all actions on the (Acme
Corporation’s) IT systems.
Individuals must not:
Allow anyone else to use their user ID/token and passwo
rd on any (Acme Corporation)
Leave their user accounts logged in at an unattended
and unlocked computer.
Use someone else’s user ID and password to access (Acme Cor
poration’s) IT systems.
Leave their password unprotected (for example writing
Perform any unauthorised changes to (Acme Corporation
’s) IT systems or information.
Attempt to access data that they are not authorised to
use or access.
Exceed the limits of their authorisation or specific busi
ness need to interrogate the
system or data.
Connect any non-(Acme Corporation) authorised device to
the (Acme Corporation)
network or IT systems.
Store (Acme Corporation) data on any non-authorised (
Acme Corporation) equipment.
Give or transfer (Acme Corporation) data or software
to any person or organisation.
outside (Acme Corporation) without the authority of (A
Line managers must ensure that individuals are given clea
r direction on the extent and limits
of their authority with regard to IT systems and data.
Internet and email Conditions of Use
Use of (Acme Corporation) internet and email is intend
ed for business use. Personal use is
permitted where such use does not affect the individual
’s business performance, is not
detrimental to (Acme Corporation) in any way, not in b
reach of any term and condition of
employment and does not place the individual or (Acme Co
rporation) in breach of statutory
or other legal obligations.
All individuals are accountable for their actions on
the internet and email systems.
Individuals must not:
Use the internet or email for the purposes of harassm
ent or abuse.
Use profanity, obscenities, or derogatory remarks in comm
Access, download, send or receive any data (including i
mages), which (Acme
Corporation) considers offensive in any way, including sexu
ally explicit, discriminatory,
defamatory or libellous material.
Use the internet or email to make personal gains or co
nduct a personal business.
Use the internet or email to gamble.
Use the email systems in a way that could affect its reli
ability or effectiveness, for
example distributing chain letters or spam.
Place any information on the Internet that relates to
(Acme Corporation), alter any
information about it, or express any opinion about (Acm
e Corporation), unless they are
specifically authorised to do this.
Send unprotected sensitive or confidential information
Forward (Acme Corporation) mail to personal (non-Acme
Corporation) email accounts
(for example a personal Hotmail account).
Make official commitments through the internet or emai
l on behalf of (Acme Corporation)
unless authorised to do so.
Download copyrighted material such as music media (MP3)
files, film and video files (not
an exhaustive list) without appropriate approval.
In any way infringe any copyright, database rights, tra
demarks or other intellectual
Download any software from the internet without prio
r approval of the IT Department.
Connect (Acme Corporation) devices to the internet usin
g non-standard connections.
Clear Desk and Clear Screen Policy
In order to reduce the risk of unauthorised access or loss o
f information, (Acme Corporation)
enforces a clear desk and screen policy as follows:
Personal or confidential business information must be
protected using security features
provided for example secure print on printers.
Computers must be logged off/locked or protected with
a screen locking mechanism
controlled by a password when unattended.
Care must be taken to not leave confidential materia
l on printers or photocopiers.
All business-related printed matter must be disposed o
f using confidential waste bins or
It is accepted that laptops and mobile devices will be t
aken off-site. The following controls
must be applied:
Working away from the office must be in line with (Acme
Corporation) remote working
Equipment and media taken off-site must not be left
unattended in public places and not
left in sight in a car.
Laptops must be carried as hand luggage when travellin
Information should be protected against loss or comprom
ise when working remotely (for
example at home or in public places). Laptop encryption
must be used.
Particular care should be taken with the use of mobil
e devices such as laptops, mobile
phones, smartphones and tablets. They must be protected
at least by a password or a
PIN and, where available, encryption.
Mobile Storage Devices
Mobile devices such as memory sticks, CDs, DVDs and removable
hard drives must be
used only in situations when network connectivity is unavaila
ble or there is no other secure
method of transferring data. Only (Acme Corporation)
authorised mobile storage devices
with encryption enabled must be used, when transferring
sensitive or confidential data.
Employees must use only software that is authorised by (
Acme Corporation) on (Acme
Corporation’s) computers. Authorised software must be use
d in accordance with the
software supplier's licensing agreements. All software o
n (Acme Corporation) computers
must be approved and installed by the (Acme Corporation
) IT department.
Individuals must not:
Store personal files such as music, video, photographs or
games on (Acme Corporation)
The IT department has implemented centralised, automa
ted virus detection and virus
software updates within the (Acme Corporation). All
PCs have antivirus
software installed to
detect and remove any virus automatically.
Individuals must not:
Remove or disable anti-virus software.
Attempt to remove virus-infected files or clean up an i
nfection, other than by the use of
approved (Acme Corporation) anti-virus software and pro
Telephony (Voice) Equipment Conditions of Use
Use of (Acme Corporation) voice equipment is intended f
or business use. Individuals must
not use (Acme Corporation’s) voice facilities for sending
or receiving private communications
on personal matters, except in exceptional circumstances.
All non-urgent personal
communications should be made at an individual’s own e
xpense using alternative means of
Individuals must not:
Use (Acme Corporation’s) voice for conducting private b
Make hoax or threatening calls to internal or external
Accept reverse charge calls from domestic or International
operators, unless it is for
Actions upon Termination of Contract
All (Acme Corporation) equipment and data, for examp
le laptops and mobile devices
including telephones, smartphones, USB memory devices and
CDs/DVDs, must be returned
to (Acme Corporation) at termination of contract.
All (Acme Corporation) data or intellectual property d
eveloped or gained during the period of
employment remains the property of (Acme Corporation)
and must not be retained beyond
termination or reused for any other purpose.
Monitoring and Filtering
All data that is created and stored on (Acme Corporatio
n) computers is the property of
(Acme Corporation) and there is no official provision fo
r individual data privacy, however
wherever possible (Acme Corporation) will avoid opening
IT system logging will take place where appropriate, an
d investigations will be commenced
where reasonable suspicion exists of a breach of this or a
ny other policy. (Acme
Corporation) has the right (under certain conditions)
to monitor activity on its systems,
including internet and email use, in order to ensure
systems security and effective operation,
and to protect against misuse.
Any monitoring will be carried out in accordance with
audited, controlled internal processes,
the UK Data Protection Act 1998, the Regulation of In
vestigatory Powers Act 2000 and the
Telecommunications (Lawful Business Practice Interception o
This policy must be read in conjunction with:
Computer Misuse Act 1990
Data Protection Act 1998
It is your responsibility to report suspected breac
hes of security policy without delay
to your line management, the IT department, the inf
ormation security department or
the IT helpdesk.
All breaches of information security policies will
be investigated. Where
investigations reveal misconduct, disciplinary acti
on may follow in line with (Acme
Corporation) disciplinary procedures.
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browser type, browser version, the pages of our Site that you visit, the time and date of your visit,
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